Associate, Events Operation and Logistics

Event Operations ProfessionalWe are seeking a motivated event operations professional to support the logistics and operational execution of conferences and events. This role is ideal for someone with foundational event operations experience who is eager to grow their skills in managing complex logistics, coordinating vendors, and ensuring seamless on-site execution. Responsibilities:Event Logistics & Operations SupportCoordinate operational aspects of events including venue logistics, catering, audio-visual, registration, transportation, and accommodationsSupport development of run-of-show documents, scheduling and other necessary operational timelinesAssist with floor plans, room layouts, signage, and space flow planningCoordinate purchase of event materials, delivery, and on-site setupVendors & Suppliers CoordinationResearch and coordinate with venues, caterers, AV companies, and other service vendorsCoordinate with vendors' load-in/load-out schedules and ensure compliance with venue requirementsTrack vendors' timelines to ensure on-time executionCommunicate with vendors to resolve operational questions and minor issuesOn-Site Event ExecutionSupport on-site operations and coordinate event staff, and vendor personnelOversee setup, execution, and breakdown of event elements under the guidance of senior team membersParticipate in pre-event walkthroughs and technical rehearsalsServe as operational point of contact during events, troubleshooting issues and escalating as neededAssist with event communications and coordinate real-time operational adjustmentsRegistration & Attendee OperationsCoordinate with registration team for badge printing, check-in processes, and attendee services deskCoordinate attendee logistics such as directions, information, and schedule distributionSupport VIP/speaker services including green room setup, meeting room requests and basic accommodationRespond to attendee questions and resolve operational issues promptlyBudget & Financial Operations SupportTrack operational expenses and assistance with budget managementSupport purchase orders, invoices, and payment requests accurately and on timeKeep track on budget sheets and support post-event budget reconciliationHelp identify cost-saving opportunities in vendor negotiations and operational planningProcess Improvement & DocumentationMaintain and update operational documents, vendor contact lists, and standard proceduresContribute ideas for streamlining logistics processes and improving efficiencyTrack operational checklists and ensure completion of all event tasksQualifications:3-5 years of experience in event operations, event coordination, event logistics, or related fieldBachelor's degree in Event Management, Hospitality, Operations, Business, or related field (or equivalent experience)Hands-on experience coordinating logistics for professional events (conferences, corporate events, roundtables, dinners, lunch etc. )Exceptional attention to detail and strong organizational skillsAbility to manage multiple tasks simultaneously and prioritize effectivelySolid coordination and communication skillsBasic understanding of event technology and AV requirementsProficiency in Microsoft Office Suite (Excel, Word, PowerPoint)Strong problem-solving skills and ability to stay calm under pressureTeam player with positive attitude and willingness to learnFlexibility to work irregular hours including evenings and weekends as neededWillingness to travel for events (approximately 20-30%)At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put politics first for our clients, and we aspire to be the leading place people come to find out about the world.