Association and Event Coordinator

The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands. Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics Membership Management Strong organizational and time-management skills with the ability to juggle multiple priorities and clients Excellent written and verbal communication skills High attention to detail and follow-through Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) Comfort working independently in a remote or hybrid environment Interest in meeting and event management, with a willingness to grow in this area Preferred (but not required)