California State University is hiring: Senior Event Planner in San Jose

Review of related contracts and agreements to ensure University protocols and guidelines are in place before securing services.Collaborate with University Procurement on Requests for Proposal preparation.Understand and assure adherence with university, and Tower Foundation procurement and reimbursement policies, depending on the funding source for the event.Assist the Director in the daily functions of the Special Events unit.Knowledge, Skills & AbilitiesAbility to communicate with constituents in a professional and respectful manner.Ability to work independently, while developing, implementing and evaluating programs to ensure they meet University Advancement and Department objectives.Ability to provide leadership on campus-wide events and programs that serve the needs of the President’s Office and/or build Spartan Pride.Thorough knowledge of event planning practices and protocol.Thorough knowledge of English grammar, business writing, punctuation and spelling.Ability to compose and appropriately format correspondence and reports.Excellent oral and written communication skills.Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.Ability to draft and compose correspondence and standard reports.Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.Ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist.Ability to work effectively under pressure and time constraints.Ability to work off-hours, including weekends and nights.Ability to learn and maintain up-to-date knowledge on website software and mobile applications.Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, complete projects accordingly.Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures.Excellent customer service and public relations skills.Ability to possess a valid driver’s license and/or independent means of transportation to go to various locations on and off campus.Ability to work weekends and evenings when assigned.Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making projections.Required QualificationsA bachelor's degree and/or equivalent training.Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.LicenseA valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.Once hired, the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.Preferred QualificationsBachelor’s Degree in Marketing, Hospitality, Business or a related field (In lieu of a degree, an additional five years of experience may be substituted for the degree).Minimum of three years of experience in event planning.Experience developing plans for complex, highly visible public events.Project management skills.Experience with stage layout and technical design.Experience with academic ceremonies and event protocol.CompensationClassification: Administrative Analyst/Specialist – Exempt IIAnticipated Hiring Range: $7,000/month - $8,000/monthCSU Salary Range: $5,537/month - $10,014/monthSan José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment and education verification. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing atthis link. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).