Catering and Events Administrative Assistant

Welcome to Hilton Hotels! We are seeking a highly organized and detail-oriented Catering and Events Administrative Assistant to join our dynamic team. This individual will play a crucial role in ensuring the success of our catering and events department by providing efficient administrative support. As a key member of the team, you will have the opportunity to work in a fast-paced and rewarding environment. If you have a passion for hospitality and possess excellent communication and organizational skills, we want to hear from you!\n\nProvide administrative support to the catering and events department, including scheduling appointments, managing calendars, and maintaining records.\n\nAssist with the coordination and execution of all catering and event operations, ensuring smooth and efficient processes.\n\nAct as the main point of contact for clients, responding to inquiries and providing excellent customer service.\n\nPrepare and distribute event contracts, ensuring accuracy and timely delivery.\n\nCoordinate and communicate event details with various departments and vendors to ensure all requirements are met.\n\nManage and maintain inventory of catering and event supplies, ensuring adequate stock levels at all times.\n\nPrepare and distribute event orders and timelines to all relevant parties.\n\nAssist with budget management and expense tracking for catering and events.\n\nConduct research and provide recommendations for event enhancements and cost-saving measures.\n\nCollaborate with the marketing team to promote events and generate interest from potential clients.\n\nAssist with event set-up and breakdown, ensuring all equipment and materials are in place and in good condition.\n\nMaintain a clean and organized workspace, ensuring all necessary documents and materials are easily accessible.\n\nAttend team meetings and provide updates on upcoming events, challenges, and successes.\n\nContinuously seek opportunities to improve processes and enhance the overall experience for clients and guests.\n\nAdhere to all company policies and procedures, including health and safety regulations, at all times.

Hilton Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.