Conference and Events Planner II - Tucson, AZ

The University of Arizona's College of Medicine - Tucson (COM-T) is an esteemed academic medical institution committed to advancing medical education, research, and community engagement. As part of the Medicine Administration department, COM-T plays a pivotal role in shaping the future of healthcare by educating medical students, fostering innovative research, and collaborating with a broad range of healthcare providers and community partners. Located on the Tucson campus, the College of Medicine is a vital part of the University of Arizona’s mission to improve health outcomes through education, clinical care, and scientific discovery. The college offers a dynamic and supportive environment for professional growth, backed by outstanding University of Arizona benefits including health, dental, and vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction programs; state retirement plans; and access to recreational and cultural activities. The university is also recognized for its progressive work-life programs, supporting employees in balancing professional and personal responsibilities.

The Conference and Events Coordinator position within the Academic Celebrations and Special Events team of Medicine Administration at COM-T is a full-time, hourly role offering an hourly rate between $25.50 and $31.87, with excellent benefits eligibility. Reporting to the Manager of Special Projects, this role is essential to supporting the college's engagement, communications, and development objectives. The incumbent will be involved in the complete lifecycle of event coordination, including planning, logistics management, execution, and post-event follow-up. Responsibilities include managing vendor agreements such as catering, facilities, audiovisual services, entertainment, and other event necessities. The Coordinator will serve as the key facilitator during events, providing troubleshooting and ensuring seamless operations.

Collaboration is a significant aspect of this role, as the Coordinator works closely with Brand Communications and Alumni Engagement teams to create promotional materials, draft scripts and talking points, and design programs and invitations that reflect the college’s mission and values. Additionally, the incumbent will aid the Dean's Office in conceiving and implementing new projects and events aligned with institutional goals. Attention to detail and adherence to university policies and guidelines are paramount to ensure compliance at all levels.

This role requires strong technological proficiency, particularly with Microsoft Office Suite applications like Word, Excel, and PowerPoint, alongside the ability to adapt to new communication platforms and technology. The ideal candidate possesses a Bachelor’s degree or equivalent advanced learning through professional experience, accompanied by at least three years of relevant work experience or a combination thereof. This position is not eligible for visa sponsorship and involves a name-based criminal background check as part of the onboarding process.

With a commitment to high standards and professional excellence, the College of Medicine at the University of Arizona offers a rewarding work environment where the Conference and Events Coordinator can contribute meaningfully to the institution's success while advancing their own career in academic event coordination.

Bachelor's degree or equivalent advanced learning attained through professional level experience
Three years of relevant work experience or equivalent combination of education and work experience
Ability to keep current with new technology and communication outlets
Skills in utilizing Microsoft Office Suite programs such as Word, Excel, PowerPoint
Ability to work full time 40 hours per week
Must undergo a name-based criminal background check
Visa sponsorship not available
Strong problem-solving and interpersonal skills
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