Director of Event Operations

NOW HIRING: Event Operations & Executive Support Coordinator

Location: Sunny Isles Beach, FL 33160

Schedule: Full-Time | 5 Days Onsite

Employment Type: Contract Temporary Position

Assignment Focus: High-Profile VIP Event

Not a standard Monday–Friday, 9:00 AM–5:00 PM scheduleOvertime eligible; flexibility to work evenings and extended hours is required as business needs dictate

We are partnering with a prestigious private organization to identify a polished, highly organized Event Operations & Executive Support Coordinator to support the planning and execution of a high-profile event.

Responsibilities

Partner closely with the Lead Executive Assistant to support all event planning and operational initiatives.Coordinate invitations, guest communications, and RSVP management for large-scale VIP events.Organize and maintain guest lists, attendee databases, and event tracking documents.Coordinate travel, transportation, accommodations, dining reservations, and VIP logistics.Develop event schedules, calendars, itineraries, and operational timelines.Communicate with executives, high-profile guests, vendors, and internal stakeholders.Coordinate Ticketmaster tickets and guest experiences.Order catering, food, office supplies, and event materials.Provide administrative support, correspondence, and special project assistance.Deliver a seamless, white-glove experience for VIP guests from invitation through event execution.Provide onsite operational support before, during, and after events.Anticipate needs, troubleshoot issues, and ensure flawless event execution.

Qualifications

3+ years of experience in event operations, executive support, hospitality, office operations, or a related field.Experience coordinating complex logistics in a fast-paced environment.Exceptional organizational skills with outstanding attention to detail.Strong written and verbal communication skills.Proficiency with Microsoft Office Suite, Outlook, Excel, and AI productivity tools.Professional, polished, resourceful, and service-oriented.Ability to manage multiple priorities while maintaining discretion and confidentiality.Comfortable interacting with executives, VIP guests, and high-profile clientele.Must be available to work onsite five days per week in Sunny Isles Beach.Flexibility to work evenings, overtime, and extended hours as required during the event period.

This opportunity is ideal for someone who thrives in fast-paced environments, enjoys coordinating complex logistics, and takes pride in delivering exceptional service while ensuring every detail of a high-profile event is executed flawlessly.