Director of Events

Job Details: Job Location: ADMIN - Portage, IN 46368, Position Type: Full Time, Salary Range: $55,000.00 - $65,000.00 Salary/year, Director of Events

Boys & Girls Clubs of Greater Northwest Indiana (BGCGNWI)

Department: Resource Development
Reports To: Senior Director of Development

Location: 3691 Willowcreek Road, Suite 200 Portage, IN 46368
Position Type: Full-Time, Exempt

Approved Annual Range: $55,000 - $65,000 Additional compensation may be available depending on the candidate’s qualifications and level of experience
 

Position Summary

The Director of Events is responsible for planning, coordinating, and executing a comprehensive portfolio of fundraising, donor stewardship, community engagement, and special events that support the mission of Boys & Girls Clubs of Greater Northwest Indiana.

This position plays an important role in generating revenue, strengthening donor and community relationships, increasing organizational visibility, and creating memorable experiences that support the youth and families served by BGCGNWI. The Director of Events will work closely with the Resource Development team, organizational leadership, corporate partners, volunteers, and community stakeholders to ensure events are successful, professionally executed, and aligned with organizational goals.

 

Essential Duties and Responsibilities

Event Planning & Execution

Develop and implement an annual events strategy that supports fundraising, donor stewardship, community engagement, and organizational awareness.
Lead the planning, coordination, and execution of fundraising galas, golf outings, youth recognition events, corporate partner events, community celebrations, ribbon cuttings, stewardship events, and campaign-related activities.
Establish event timelines, objectives, budgets, and logistical plans to ensure successful execution.
Coordinate event venues, catering, entertainment, vendors, volunteers, committees, registration, and event-day operations.
Ensure all events reflect the mission, values, and professional standards of BGCGNWI.

Fundraising & Donor Engagement

Collaborate with the Resource Development team to develop events that maximize fundraising opportunities and support revenue goals.
Coordinate sponsorship opportunities, donor recognition, and sponsorship fulfillment.
Build and maintain positive relationships with corporate partners, sponsors, donors, community organizations, and event participants.
Create meaningful opportunities for donors and community partners to connect with the mission and impact of BGCGNWI.
Support fundraising campaigns and special initiatives through event coordination and execution.

Budgeting & Administration

Develop and manage event budgets, monitor expenses, and identify opportunities for cost-effective event planning.
Maintain accurate event records, sponsorship information, vendor agreements, and participant information.
Utilize and develop expertise in BGCGNWI's fundraising and customer relationship management (CRM) platforms.
Prepare post-event reports, evaluate event outcomes, and identify opportunities for improvement.
Track event revenue, expenses, attendance, sponsorships, and other applicable performance measures.

Collaboration & Organizational Support

Work collaboratively with the entire Resource Development team to achieve departmental goals and organizational priorities.
Partner with the Marketing team to promote events, increase community visibility, and ensure consistent organizational branding.
Coordinate with Club leadership and other departments to incorporate youth, staff, and program participation into events when appropriate.
Work effectively with event committees, volunteers, community partners, and organizational leadership.
Perform other related duties as assigned by the Senior Director of Development.

Work Schedule & Requirements

Full-time, exempt position.
Typical weekly schedule 8:30am to 5:00pm M-F in office. Schedule may include evenings, weekends, based on event schedules and organizational needs.
Regional travel throughout Lake and Porter Counties will be required.
Must possess a valid driver's license and reliable transportation.
Must be able to attend and oversee events at various BGCGNWI locations and community venues.

 Qualifications: Required / Preferred Qualifications

Minimum of five (5) years of progressively responsible event planning and coordination experience required.
Bachelor's degree in Event Management, Marketing, Communications, Business Administration, or a related field preferred.
Experience planning and executing nonprofit fundraising events preferred.
Demonstrated ability to manage multiple events, projects, and deadlines simultaneously.
Experience managing event budgets, vendors, sponsorships, and volunteer committees.
Strong organizational, communication, interpersonal, and problem-solving skills.
Experience with fundraising databases, CRM platforms, event registration systems, and Microsoft Office applications preferred.
Ability to build and maintain positive relationships with donors, corporate partners, vendors, volunteers, and community stakeholders.
Ability to work independently while contributing effectively as part of a collaborative team.
Ability to satisfactorily pass a criminal history background check.
Ability to satisfactorily pass a pre-employment drug screen for all federally illegal substances.
Must be legally authorized to work in the United States.

 

Physical Requirements / Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

 

 

Boys & Girls Clubs of the Greater Northwest Indiana is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, gender expression, gender identity, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. Employment with Boys & Girls Clubs of Greater Northwest Indiana is based on mutual consent and is at-will employment. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. All offers of employment are conditioned upon the following: (a) satisfactory completion of pre-employment reference and/or background checks (which includes a criminal background check) and drug screen.

 

 

Why Join BGCGNWI?

The Director of Events plays a vital role in bringing our mission to life by creating experiences that inspire generosity, strengthen community partnerships, and generate the resources needed to make a lasting difference in the lives of young people.

At Boys & Girls Clubs of Greater Northwest Indiana, our work is about helping every young person reach their full potential. Through meaningful events and community connections, you will help create opportunities for youth to thrive while strengthening the support system that makes our mission possible.