Event Coordinator - $24 per HOUR

This exciting opportunity is offered by a dynamic event management company specializing in the coordination and execution of successful events. The company operates primarily on the Hawaiian Islands, with a focus on client satisfaction and seamless event experiences. With a strong team-oriented culture, the organization emphasizes professionalism, attention to detail, and the importance of timely communication with clients, vendors, and internal teams. The company is dedicated to fostering an environment where creativity meets logistics, ensuring that every event is memorable and flawlessly managed.

The role of the Events Coordinator is pivotal in supporting the Event Management team, working closely with the Event Manager to ensure the smooth operation of various event programs. This full-time position is based in an air-conditioned office setting on Oahu, requiring regular inter-island travel to effectively organize and manage event logistics. The Events Coordinator will be responsible for generating accurate documentation including service orders, spreadsheets, check requests, and manifests essential for event planning and execution. This role also involves negotiating and executing contracts with vendors providing services such as transportation, entertainment, venues, and restaurants, always under the supervision of the Event Manager.

In addition to administrative responsibilities, the Events Coordinator plays a key role in developing proposals and managing group files in collaboration with other departments. This contributes to the overall success of events by ensuring all logistical elements are coordinated in a timely and efficient manner. The position requires exceptional oral and written communication skills, multi-tasking abilities, and proficiency in computer applications, particularly word processing and spreadsheets.

Candidates must be detail-oriented with a strong emphasis on accuracy and the ability to work efficiently under tight deadlines. The role demands someone who can work independently as well as part of a team, with a flexible attitude towards working hours including some nights, weekends, and overtime as necessary. Prior travel experience and knowledge of the Hawaiian Islands are preferred to aid in the constant communication and coordination needed for this position. This job offers a competitive hourly pay of $24.00 and includes benefits such as 401(k), dental insurance, health insurance, paid time off, vision insurance, and a flexible schedule.

Overall, the Events Coordinator role is ideal for individuals who thrive in fast-paced environments, enjoy problem-solving under pressure, and have a passion for delivering exceptional event experiences. The company provides a supportive environment with ongoing training, allowing employees to grow and develop their skills within the event management field.

High school diploma or equivalent
Prior experience in event coordination or related administrative roles
Strong computer skills including word processing and spreadsheets
Ability to work flexible hours including some nights, weekends, and overtime
Must reside on Oahu
Must be able to fly inter-island as required
Ability to work efficiently under tight deadlines
Excellent communication skills
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