Event Coordinator

Job Title: Event CoordinatorLocation: San Francisco, CAWorkplace Type: Onsite- 5 days Employment Type: ContractAbout the RoleWe are seeking a highly organized and proactive Event Coordinator to join our onsite Workplace team in San Francisco. This role is responsible for planning, coordinating, and executing a wide range of onsite events—from afternoon meet-ups to evening community gatherings—that help shape a welcoming, inclusive, and engaging workplace experience.The ideal candidate brings strong judgment, exceptional communication skills, and a passion for creating memorable events. This role requires flexibility, hands-on execution, and comfort working in a fast-paced, dynamic environment with frequent cross-functional collaboration.Note: This position requires onsite presence in San Francisco. Evening and occasional weekend availability is required to support events.Key ResponsibilitiesEvent Coordination & OperationsCollaborate with internal teams to understand event goals, requirements, and logistics.Plan, coordinate, and execute onsite events, ensuring a seamless and positive attendee experience.Serve as the onsite facilities host during events, welcoming guests and ensuring comfort and safety.Oversee event setup and breakdown, coordinating logistics with Workplace, Security, IT/AV, and Facilities teams.Assist with vetting, scheduling, and coordinating event-related space usage and activities.Provide administrative support for pre-event planning and post-event wrap-ups, including documentation and follow-ups.Maintain onsite presence during evening and occasional weekend events to address real-time needs and ensure event success.Vendor & Stakeholder ManagementCoordinate with vendors and service providers (e.g., catering, furniture, supplies, AV).Manage vendor relationships to ensure timely delivery, quality service, and adherence to standards.Maintain clear, consistent communication with internal teams, vendors, and stakeholders throughout the event lifecycle.Collaborate cross-functionally to ensure all aspects of events are aligned and executed smoothly.Problem Solving & Decision MakingAnticipate and proactively address issues or challenges during events.Exercise sound judgment when making onsite decisions and escalate concerns appropriately.Ensure compliance with workplace policies, safety standards, and crowd management best practices.Required Qualifications2–5+ years of experience in event coordination, workplace experience, or office management.Experience managing event organizers, service providers, and facilities vendors.Proven ability to collaborate effectively with diverse stakeholders, including coordinators, security teams, visitors, leadership, and executive assistants.Strong customer service mindset with excellent written and verbal communication skills.Ability to manage multiple priorities, adapt quickly, and remain calm in a fast-paced environment.Demonstrated ability to exercise good judgment and make sound decisions independently.Working knowledge of event operations, crowd safety, and workplace standards.Preferred QualificationsPassion for creating welcoming, community-oriented workplace environments.Collaborative, proactive mindset with the ability to work across teams and functions.Interest in workplace experience, culture-building, and employee engagement initiatives.Typical Day in the RoleA typical day may include:Meeting with internal partners to align on upcoming event objectives.Coordinating logistics with Workplace, Security, IT/AV, and Facilities teams.Managing vendor communications and confirming event resources.Hosting and supporting onsite events, including evening community gatherings.Troubleshooting real-time event issues and ensuring a high-quality attendee experience.Completing post-event follow-ups and administrative tasks.Why Join This Role?This role offers the opportunity to support high-visibility, culture-defining events that shape how employees, leaders, and guests experience the workplace. You’ll gain hands-on exposure to event design, senior stakeholder engagement, and cross-functional collaboration within a values-driven, people-first organization.