Event Coordinator

Job Description: The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. You are friendly and demonstrate a "You Got It" attitudeYou demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management TeamYou can communicate clearly and regularly with Operations, the Sales Team and guestsYou can clearly verbalize guests needs to Operations and other Team MembersYou have strong organization skillsYou have strong verbal skillsYou are able to analyze basic data to help Operations and the Sales Team with decision makingYou can read and communicate in EnglishESSENTIAL DUTIES AND RESPONSIBLITES: Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.Take RFP's and calls for social events, converting them to closed "won" business.Conduct Site tours as needed.Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support.Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts.Follow up on AR's, collect payment information, and close out any remaining balances.Submit check requests/invoices as needed.Ensure Operations has the most up-to-date BEO for each event.Offer "upsell" opportunities to Event Hosts after sale is "closed won".Because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever popular "other" duties as assigned". They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.