Event Coordinator

Position Overview

The Event Coordinator will assist within the performing arts venues
with event planning and show management. This position oversees the
logistics and execution of several Butler University signature
events as well as special events for their assigned internal campus
departments. Additionally, this position handles various external
space rentals as assigned.

Responsibilities

Planning the execution of multiple Butler University events as
well as day-of management.
Coordinating with various stakeholders (including event owners)
from several campus departments as well as public safety,
facilities and any other affected by the event.
Maintains close relationships with outside vendors involved in
the event planning process.
Managing event budgets and contributing to the development of
the department’s annual budget process, including assisting
operations with settlements.
Understanding and adhering to any compliance and regulations in
relation to events. Contributing to the development and creation of
standard operating procedures and other documents for managing
and/or communicating event information.
Assisting with event management in performance venues.
Understand and implement all policies and procedures related to
crowd and house management.
Other duties as assigned.

Required Qualifications

Bachelor’s Degree
1-2 years of event management experience
Experience with Microsoft Office suites

Preferred Qualifications

Experience with event management/set up software: Visio, CAD,
Graphic Design
Experience with event booking software: EMS, Event
Booking/Venue Ops,

BU Benefits and Perks

Please check out Butler’s
Total Rewards website to learn more about our benefit
offerings, which include:

Paid Time Off and Holidays :

20 days of paid time off (vacation and PTO days) per Fiscal
year

8 Paid Holidays

In addition, a paid Winter Break between Christmas Eve and New
Year’s Day

Paid Parental Leave (after 1 year of full-time
employment)

Health :

Comprehensive medical, dental, and vision plans including
disability and life insurance programs

Retirement :

10% employer contribution after 1 year of full-time
employment

Tuition Assistance :

Remission of tuition for classes taken at Butler for employees,
spouses, and dependent children.

Eligibility after 9 months of full-time employment

Employees & spouses- undergraduate/graduate degrees

Dependents (under age 26)- undergraduate degree

Covers tuition only

Tuition Exchange Program for Dependents at participating
institutions

Butler Facilities Access, Discounts and Perks :

Access to Butler’s on-site fitness facility and libraries for
full-time staff and faculty

LinkedIn Learning Courses

Free premium subscription to the Calm App

Free subscription to the WSJ, The Economist, and NYT

Discount at the College Bookstore

Discount on select Athletic and Arts/Events Center
Performances

About Us

Butler University is a private, nationally recognized comprehensive
university encompassing seven colleges: Arts, Business,
Communication, Education, Liberal Arts & Sciences, Pharmacy
& Health Sciences and Founder's College. Approximately 4,500
undergraduate and 1,000 graduate and doctoral students are enrolled
at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A
career at Butler University offers more than just a job—it’s an
opportunity to join a dedicated, innovative, and supportive
community grounded in equity, academic excellence, and meaningful
impact. Aligned with Boldly Butler, our strategic plan, faculty and
staff play a vital role in delivering transformational learning
experiences, enriching our campus and community, and ensuring a
thriving Butler for generations to come.

Butler University is an equal opportunity employer. We welcome
applications from all individuals, regardless of age, sex, race,
religion, color, disability, protected veteran status, national
origin, or any other legally protected category.