Event Coordinator

Title: Events Coordinator (20-30 hours/week, includes occasional nights and weekends)

Summary: The Events Coordinator is a professional with a passion for Rhode Island’s historic and unique places. They will dual report to the Director of Lippitt House Museum and the Director of Communications and Events to plan and execute both private event rentals and public programming for Preserve Rhode Island and its property, Lippitt House Museum.

Responsibilities

Create and maintain an events work plan.
Solicit quotes (through phone or email) from contractors (e.g., caterers).
With support from supervisor(s), manage event budgets and keep track of expenses.
Plan and attend the following public events:
2-4 Anchor Circle (donor society) events
The Scotch and Champagne Party
The Rose Garden Party
The Rhody Awards
The Statewide Preservation Conference
Manage inquiries, sales and contracts for the booking of private events at Lippitt House Museum.
Serve as day-of coordinator for private events (note: may include holidays).

Salary/Compensation: Salary range: $20 - $25/hour. An additional bonus will be included if event targets/performance metrics are met.

Benefits: This position is eligible for benefits, including a 401(3)b plan with employer match (after 1 year of service), and paid time off (vacation, personal, and sick leave). A full list of benefits will be made available during the interview process.

Job Qualifications and Professional Skills:

At least one year of experience in event planning
Excellent interpersonal skills, customer service skills
Proven ability to collaborate effectively with diverse groups of donors and volunteers
Ability to work individually and in a team environment
Excellent verbal and written communications skills
Ability to manage multiple time-sensitive tasks
Ability to manage project budgets

Eligibility Criteria:

Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment.
A satisfactory criminal background (CORI) check.
Must be able to stand, walk, reach and bend for more than 50% of working hours.
Must be able to lift upwards of 40 pounds.

To apply, please send a copy of your resume and a cover letter (addressed to Ruth Taylor) to [email protected]. Applications will be reviewed on a rolling basis, with priority given to those submitted prior to November 15, 2026..

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 per week

Benefits:

Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person