Event Coordinator | Full-Time | Donald L. Tucker Civic Center

In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. Coordinate all aspects of events that are assigned by Director of EventsThoroughly describe the venue’s services and outline how the services are coordinated to clientsAssist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functionsDesign set up diagrams in AutoCAD program based off event needs for approval by the clientWork with the Operations Department to ensure all events are set up to the client’s specifications and that all fire codes and safety regulations are being followed. Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each eventCreate and distribute detailed Event Data Sheets prior to every eventCoordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned eventUpdate event estimates, as needed, to send to the client and complete a final settlement upon completion of each eventHave the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful Assist the event director with processing of biweekly Events Department payroll to HRComplete all duties with a customer service focus through teamwork & dedication to Oak View Group’s mission and principlesOther duties as assignedQualifications The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is usually minimal to moderate during non- event days and moderate to loud during event days.

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