Event Coordinator & Venue Booker

Overview
We are seeking a highly organized and dynamic Event Coordinator and National Venue Booker to join our team. This role is essential in researching, contacting, and securing venue bookings across 25 US cities. The ideal candidate will possess strong skills in event management and negotiating, however the primary focus of this role is NOT production - it is pre-production and venue negotiation.

Intelligent events presents ticketed singles and networking events for educated professional graduates of top 100 US colleges. We do not provide room fees or bar guarantees/minimums at any venue. With over 400 events to date, we need someone who is capable of explaining this model to prospective venues. Our role is to bring 50-75+ people to a venue, 7-10PM during weekday hours, for semi-private gatherings in a portion, or all, of the space. This is an ideal event for hotel lounges, among many other types of venues.

You can see all of our upcoming events at https://intelligent.events/ as well as our ticket partner, Eventbrite. https://www.eventbrite.com/o/intelligent-singles-network-75571320993

Candidates MUST be experienced with, and comfortable with, cold outreach to dozens of prospective venue partners, nationwide. Our track record speaks for itself and we offer a compelling proposition for venues who host our singles and networking events.

This job can be done fully remote from any US location. We are looking for a candidate who can commit a minimum of 30 hours weekly, with a preference for more. This is a long term contractor opportunity.

Duties

Manage the booking process for venues across multiple locations, including scheduling, confirmations, and contract negotiationsOversee the management of venue availability, ensuring optimal utilization and avoiding conflictsCollaborate with internal teams to ensure all logistical details are addressed for each eventMaintain accurate records of bookings using designated management systemsDevelop and maintain relationships with venue partners to foster ongoing collaboration and business growthSupport marketing efforts by promoting available venues through various channels as neededQualifications

Proven experience in events management or hospitality industry, preferably within resorts or large-scale venuesStrong management skills with the ability to coordinate multiple bookings simultaneouslyExceptional organizational skills with attention to detail and accuracy in record keepingAbility to work independently as well as part of a team in a fast-paced environmentStrong communication skills, both written and verbal, for effective interactions and internal collaborationFamiliarity with venue management software or booking platforms is a plusThis role offers an engaging environment where your expertise in event coordination, management, and hospitality will contribute directly to creating memorable experiences for guests nationwide.

Job Type: Full-time

Work Location: Remote

Company DescriptionFounded in 2023 and based in New York, Intelligent Events is a private organization providing curated, in-person singles, and online networking gatherings for educated professionals, who are graduates of top 100 US colleges. The company focuses on fostering meaningful connections through upscale singles events, seminars, and professional networking. The events are hosted in over 25 US cities, with thousands of past and present attendees.

Visit: https://intelligent.events/ to learn more.