Event Management & Administrative Coordinator

ITServe Alliance – Administrative Coordinator
Location: Dallas, Texas
Employment Type: Full-Time

Position Overview

ITServe Alliance is looking for an organized and proactive Administrative Coordinator based in Dallas, Texas. The role will support the national leadership and Secretary’s office by coordinating meetings, maintaining meeting records, and organizing communication and documentation across committees.

Key Responsibilities
• Schedule and coordinate meetings for ITServe committees and leadership teams
• Manage meeting calendars and send invites on time
• Follow up with committee leads for attendance and agenda preparation
• Set up Zoom or other virtual meeting links when needed
• Attend meetings and record meeting notes and action items
• Organize and maintain meeting minutes in shared folders
• Share meeting notes with relevant committees and leadership teams
• Track action items and follow-ups from meetings
• Maintain archives of national and committee meeting records
• Support collection of meeting notes from chapter-level meetings
• Help committees schedule recurring meetings and avoid conflicts
• Maintain organized shared folders and documentation
• Provide administrative support for leadership initiatives when required

Qualifications
• Strong organizational and time management skills
• Good written communication and documentation skills
• Ability to manage multiple meeting schedules
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Experience using Zoom or other virtual meeting platforms
• Prior experience in an administrative or coordinator role
• Experience supporting nonprofit organizations or committees is a plus
• Detail-oriented, dependable, and able to work independently

Location Requirement

This position is based in Dallas, Texas, and candidates located in the Dallas area are preferred.

Job Type: Full-time

Pay: $60,000.00 per year

Work Location: In person