Event Manager III

Our client, a leading technology company, is looking to hire an Event Programs Coordinator for a Cupertino, CA opportunity. Event Planning & ExecutionSupport end-to-end planning and on-site execution of external I&D conferences, from early-stage logistics through post-event wrap-upAssist in developing event timelines, run-of-show documents, and operational plans in collaboration with the Program ManagerTravel on-site to support conference execution, with anticipated travel in October and NovemberCommunicationsDraft, review, and deploy communications to internal stakeholders and conference attendees across multiple touchpointsMonitor and manage the program inbox, triaging inbound requests and ensuring timely responsesManage bi-weekly leadership update reports, synthesizing program status into clear, concise summariesField and resolve employee requests submitted via ServiceNow, routing escalations as appropriateAttendee ManagementServe as a secondary point of contact and backup support for attendees at Tier 1 conferences, responding to questions and providing support via dedicated Slack channelsManage attendee tracking, registration coordination, and pre/post-conference communicationsDesign, deploy, and analyze attendee surveys; distill findings into actionable insights and share with the program teamContent & Submissions ManagementOwn the intake process for speaker and content submissions, ensuring accurate tracking and timely follow-up with submittersCoordinate content review workflows in partnership with internal teams and conference stakeholdersProject & Timeline ManagementMaintain and update project timelines in Wrike, keeping workstreams on track and flagging risks proactivelyPlan and facilitate team meetings, including setting agendas, capturing notes, and tracking action items to closureCreate comprehensive post-event recaps for each conference, documenting key outcomes, metrics, and learningsTools & PlatformsProficiency in Keynote required; ability to build and refine presentation materials for both internal and external audiencesWorking knowledge of Wrike, Slack, ServiceNow, and Client's internal events and communications platforms preferred Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.