Event Manager / Planner / Coordinator

Be the Heartbeat Behind Unforgettable Events! As our Event Manager, you'll be the operational backbone of our Events Department - turning big visions into even bigger realities. This role isn't just about checking boxes - it's about creating wow moments with flair, precision, and hospitality intuition. Requirements Client Planning & Coordination • Be the primary planning contact once the contract is signed • Partner with Culinary and Wine teams on tasting plans • Maintain timelines, checklists, and planning scoreboards • Manage vendors and logistics with grace • Prepare spot-on banquet event orders (BEOs) Operational Excellence • Collaborate with Culinary, Hospitality, Facilities, and Operations teams • Confirm layouts, rentals, staffing, and event flow • Communicate event details clearly across departments • Track changes and keep documentation sharp and updated Day-of Magic • Oversee setup and flow to make sure everything runs smoothly • Be the calm, confident point of contact for clients and vendors • Troubleshoot creatively and efficiently • Ensure every event reflects the high standards of Folktale Administrative & Systems Support • Keep event files organized and accessible • Support billing accuracy and final invoicing • Help with reporting and documentation to back up great execution What You Bring to the Table • 5+ years in event production or banquet management • Proven leadership experience with team oversight • Deep understanding of event operations and timelines • Excellent communication with clients, vendors, and internal teams • Strong organization and ability to multi-task across complex events • Proficiency in event systems (TripleSeat, AllSeated/Prism, or similar) • Availability evenings, weekends, and holidays as needed Why You'll Love Being Here