Event Operations Coordinato

Role Description The Event Operations Coordinator is a full-time, on-site role based in Washington, DC. This role is responsible for supporting the planning, coordination, and execution of events from initial concept through post-event wrap-up. Day-to-day tasks include managing event logistics, coordinating vendor and venue arrangements, preparing event timelines and run-of-show documents, and ensuring all materials and equipment are organized and available. The coordinator will communicate with attendees, partners, and internal teams, handle event registrations and on-site check-in, support event marketing activities, and track attendance and feedback. This role also involves monitoring budgets, assisting with contracts and invoices, and preparing post-event reports to help improve future events.
Qualifications
Strong Customer Service skills with a focus on attendee support and stakeholder satisfaction.Excellent Communication skills, including clear written and verbal communication and effective collaboration with cross-functional teams.Proven Event Planning experience, including coordinating logistics, vendors, timelines, and on-site operations.Exposure to Event Marketing activities, such as supporting promotional campaigns, social media, and email outreach.Basic Sales or sponsorship support skills, including assisting with partner outreach and relationship management.Organizational and time-management abilities, with attention to detail and capacity to handle multiple events or tasks simultaneously.Ability to work on-site in Washington, DC, including evenings or weekends as required by event schedules.Proficiency with standard office software and basic event management tools or CRM platforms.Experience in events, hospitality, or a related field is preferred; an associate or bachelor’s degree in a relevant discipline is a plus.