Event Planner

EPIC International is a global meeting, incentive travel, and event management agency specializing in creating unforgettable experiences for corporate clients around the world. This role is ideal for an event professional with 2–5 years of experience who is passionate about creating exceptional client experiences, managing luxury meetings and events and complex client programs. The ideal candidate has experience in corporate meetings, incentive travel, conferences, and special events, with strong organizational skills and the ability to manage multiple programs simultaneously. An experienced event professional with 2–5 years of event planning, meeting planning, hospitality, or related experience.Passionate about creating exceptional guest experiences and delivering high-quality service.Highly organized with strong attention to detail.Comfortable managing multiple programs and deadlines in a fast-paced environment. Manage assigned meetings, conferences, incentive programs, and special events from planning through execution.Source and secure venues that align with client objectives and budget requirements.Negotiate contracts and manage vendor relationships with hotels, transportation providers, restaurants, entertainment partners, and other suppliers.Develop and manage event budgets while maintaining cost efficiencies and service quality.Create detailed event timelines, production schedules, and attendee communications.Coordinate attendee logistics including rooming lists, transportation manifests, registration, and special requests.Conduct site inspections and vendor meetings.Manage client communications throughout the planning process.Lead on-site event execution and serve as a primary point of contact during programs.Identify and proactively resolve issues before and during events.Maintain accurate event records, contracts, and planning documentation.Collaborate with internal teams to ensure successful delivery of client programs.Must possess a valid passport, as domestic and international travel may be required.