Event Planner

Our client, one of the world's leading investment companies, is actively looking for an Event Planner to join their team in Malvern, PA! This role is onsite hybrid 3x a week, so local candidates are required.

***This is a 6 month contract with the opportunity to extend and/or convert based on performance***

This Event Planner will be a part of the organization's Conference and Event Planning (CEP) division and will be responsible for planning and executing world class event experiences varying in goals, size, and audience. This role requires a strong formal corporate event planning background with experience in venue sourcing, contract negotiations, room setup, food and beverage, entertainment, vendor management, AV and budget oversite experience. Strong organizational skills and experience working with senior stakeholders is also preferred!

Responsibilities

Independently coordinates the logistics for meetings and events varying in complexity and size. Works under the general direction of marketing to execute the vision and goals of the event.Consults with senior leaders to define event goals, business objectives, and target audiences. Assists decision makers in planning and troubleshooting pre-event, day-of event, and post-event.Tracks event budget and discusses with event sponsors and managers as budgetary concerns arise. Tracks and communicates post-event reporting and follow-up activities to appropriate parties. Gathers pre- and post-event data for analysis. Consults with leaders to make event-related business decisions using data reports, anecdotes, and industry best practices as appropriate.Delivers clear, timely, and accurate communications on conference and event status and issues regularly to stakeholders, including leaders, team members, and senior managers.Independently coordinates and proposes solutions to meeting and event issues.Assists team with the identification, evaluation, and resolution of meeting and event obstacles. Elevates items of high concern to senior management and recommends courses of action.Fosters effective communication and partnership with external partners. Liaises between internal and external partners as needed.Ensures company protocol is followed throughout any administrative or logistical activities. Surfaces issues to appropriate parties proactively.

Required Skills & Experience

Undergraduate degree or equivalent combination of training and experience.• Extensive formal Corporate Event planning 5+ years of corporate event planning experience, ideally for conferences and corporate meetingsMust have C-VENT experience!Ability to travel 10-20% (domestically).