Event Planner Assistant at Mugwump Productions Jacksonville, FL

Mugwump Productions, based in Jacksonville, FL with a second location in Daytona Beach, FL, is a dynamic and innovative event production company specializing in creating memorable and high-profile corporate events. Established as a cornerstone in the event industry, Mugwump has built a reputation for excellence through its commitment to creativity, detailed planning, and unmatched client service. Their corporate office, situated conveniently near Jacksonville's Town Center, is equipped with modern amenities designed to foster collaboration and innovation among the team.

At Mugwump Productions, the culture goes beyond just event execution; it cultivates a passionate community of creative professionals who are dedicated to turning ideas into reality. This team-oriented environment is reflected in the longevity and loyalty of its employees, with over a decade of tenure for many team members, indicating a deeply rooted workplace culture that values growth, development, and mutual respect. The company prides itself on inclusivity and diversity, striving to attract and promote talent from all backgrounds, which enhances their creative approach and success in the vibrant field of event production.

The role of Assistant Project Manager at Mugwump Productions is a unique opportunity for individuals who thrive in a high-energy, creative, and collaborative environment. The position is tailored for those with a passion for event creation and client interaction, offering a hands-on role in the comprehensive management of corporate events. Starting at a salary of $40,000 plus a bonus plan, this position comes with significant benefits including paid time off, medical, dental, and vision insurance, 401K, and complimentary tickets to exciting events such as Jacksonville Icemen Hockey Games and Jumbo Shrimp Baseball Games.

As an Assistant Project Manager, your responsibilities will encompass assisting with event décor production from initial design to execution, including client meetings for needs assessment, budgeting, designing, and vendor coordination. You will be deeply involved in creating floor plans, designing stage sets, and working closely with venues to ensure seamless event functionality. Your role will extend to managing pre and post-conference meetings, coordinating cross-departmentally with technical, warehouse, marketing, sales, and project management teams, and ensuring adequate staffing for event set-up and strike.

Moreover, your presence will be vital on-site during events, acting as the liaison between clients and the technical team to uphold the highest standards of customer service. The role requires active participation in design reviews, load management for event materials, and constant communication to maintain status reports on current and upcoming events. Your involvement in job costing will ensure that all events are executed with cost-effectiveness and profitability in mind.

This position is ideal for professionals with 1-2 years of experience in event management, combined with creative flair and a thorough understanding of the event industry. Strong communication skills, leadership capabilities, and proficiency with budgeting and profit and loss statements are essential. Familiarity with Flex Software or similar programs, and hospitality experience or education will also be highly advantageous.

Mugwump Productions is not just an event company; it's a community of creators and adrenaline seekers who thrive on the energy and dynamic environment of live events. They encourage professional growth, foster a team-focused culture, and offer numerous opportunities to develop talents within an inclusive and supportive workplace. If you are passionate about events and ready to contribute to a stimulating and rewarding environment, the Assistant Project Manager role at Mugwump Productions could be the perfect next step in your career.

At least 1-2 years of event experience
Ability to work weekends and evenings
Detail-oriented and organized
Strong verbal and written communication skills
Ability to multitask and work in a high-pressure environment
Leadership experience
Proficiency with Flex Software or willingness to learn
Proficiency in general office equipment
Hospitality degree or equivalent experience desirable
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