Event Planner & Sunday Ministry Coordinator

Hope Lutheran Church is seeking a Part-Time Event Planner & Sunday Ministry Coordinator to support Sunday worship services and church-wide events.

This position is for someone who loves people deeply and loves details fiercely. This Is Not a “Show Up and Wing It” Role.

If you naturally:

Think three steps aheadEnjoy checklists, timelines, and plansStay calm when things change last-minuteTake joy in helping others succeedBelieve Sunday mornings matter…keep reading.

Position Overview

This role serves as the organizational and logistical hub for weekly services, special events, and volunteer coordination. The ideal candidate is highly organized, people-oriented, dependable, and calm under pressure. This position blends event planning, administrative assistant responsibilities, volunteer training, and Sunday morning leadership in a ministry-focused environment

.Key Responsibilities:

Sunday Morning Operations (Required)

Be on-site and ready to serve by 7:30 AM every SundayCoordinate Sunday service logistics and room setupSupport pastors, staff, and ministry leadersEnsure volunteers are scheduled, trained, and preparedTroubleshoot last-minute changes calmly and efficientlyHelp create a welcoming and organized environment for guests and membersEvent Planning & Coordination

Plan, organize, and execute church events including:

Weekly worship servicesHoliday and seasonal servicesBaptism gatheringsCongregational meetingsVolunteer events and fellowship gatheringsLarge community events (Easter Extravaganza, Harvest Fest, Live Nativity)Local and international mission-related eventsCreate event timelines, preparation plans, and checklistsCoordinate supplies, rooms, schedules, and volunteersBe present for events you help plan (including evenings and weekends)Volunteer Coordination & Training

Recruit, train, and support volunteersCommunicate expectations clearly and kindlyLead volunteers without micromanagingHelp volunteers feel confident, prepared, and appreciatedWork collaboratively as part of a teamAdministrative & Executive Assistant Support

Assist with calendar management and scheduling (including pastoral staff)Manage event-related communication and follow-upMaintain organized records, documents, and plansAnticipate needs and proactively solve problemsSupport ministry operations with attention to detailRequired Qualifications

Proven experience in event planning, event coordination, administrative assistance, or operations support (church or nonprofit experience is a plus)Strong organizational and time-management skillsHigh attention to detail and follow-throughAbility to multitask and prioritize effectivelyExcellent communication and interpersonal skillsComfortable working with volunteers and diverse age groupsReliable transportation and punctualityPersonal Attributes for Success

Dependable and reliable—especially on SundaysCalm under pressure and adaptableHighly detail-orientedPositive attitude and team-player mindsetResourceful and solutions-orientedEnjoys working with people in a service-oriented roleDesires to serve in a ministry environmentSchedule & Availability

Part-time: 10–20 hours per weekRequired: Sunday mornings (on-site by 7:30 AM)Flexible weekday hours (Monday–Thursday, in-office preferred)Additional availability for evening or weekend events as neededWhy This Role Matters

Sunday services and church events are often the first impression people have of the church. This role helps ensure those experiences are:

OrganizedWelcomingCalmPeople-centeredYour work directly supports worship, community, and ministry.

How to Apply

Please submit your resume and a brief message describing:

Your event planning or administrative experienceWhy you consider yourself highly detail-orientedWhy this role interests you.If you love people but dislike details, this role will feel overwhelming.
If you love details but avoid people, this role will feel exhausting.
If you love both, this role will feel deeply meaningful.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Work Location: In person