Event Planning Assistant

Event Planning Assistant I

Department of Poultry Science, College of Agriculture. The Event Planning Assistant provides administrative support for the Department and Extension faculty, focusing on outreach efforts, event planning, and coordination.
Work Schedule & Compensation

Mon – Fri, 8 am – 5 pm. Occasional overtime and weekend work as needed. Salary commensurate with experience.
Responsibilities
• Administrative & Clerical: reserve venues, schedule guests, draft & finalize contracts, manage day‑of logistics, edit event content, coordinate with vendors and graphic designers.
• Youth Poultry Judging Events: assist travel planning, rental cars, restaurant reservations, event transportation, and expense reimbursement.
• Expositions: book venues and lodging room blocks, collaborate on booth set‑up, logistics and daily operations for the International Production and Processing Exposition (IPPE) including a 3‑night stay in Atlanta.
• Fairs: coordinate with the Georgia Poultry Federation for volunteer staffing at the Georgia National Fair, assist with departmental events, and provide backup assistance to the Department’s Assistant.
• Financial: fiscal and accounting support—expense reconciliation, travel authorizations, reimbursements, payment requests, registration deposits, and monthly financial reporting to faculty.
• Other duties as assigned.

Physical Demands: driving as needed; lifting up to 40 pounds.
Qualifications
• High school diploma or equivalent.
• Event planning and coordination experience.
• Familiarity with conference planning, execution, and post‑event follow‑up.
• Proficiency with Microsoft Office Suite and Google Suite.
• Experience in an office setting.
• Strong organizational skills.
• Discretion with confidential material.
• Ability to apply independent judgment.
EEO Statement

The University of Georgia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.
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