The American Heart Association (AHA), founded in 1924, is a leading nonprofit organization dedicated to fighting cardiovascular diseases and promoting heart health across the United States. Over nearly a century, the AHA has made significant strides in cutting cardiovascular disease deaths in half, showcasing its commitment to improving health outcomes and advancing scientific research and advocacy. The organization relies on passionate individuals to join its mission, pushing forward on important health challenges and ensuring a healthier future for all people regardless of race, ethnicity, gender, religion, or physical and cognitive abilities. The culture at AHA, known as #TheAHALife, promotes work-life balance, values every employee, and encourages professional and personal thriving through comprehensive resources including Heart U, the Association's award-winning corporate university.
This particular opportunity is for an Event Planning Coordinator position, home-office based in the Northern New Jersey area, supporting campaign events mainly in Northern and Central New Jersey. The role requires periodic travel for events and meetings. The position plays a vital role in supporting the development team with fundraising events, ensuring seamless event logistics, and managing event-related data. Responsibilities include coordinating logistics such as venue arrangements, catering, entertainment, and vendor negotiations, ensuring all activities comply with organizational policies and safety procedures. The coordinator also recruits and trains volunteers, acts as a primary contact during events, and prepares ADA-compliant digital communications in concert with marketing teams.
The Event Planning Coordinator manages event data meticulously, including donor information, auction items, donations, and financial data. They generate timely reports, correct discrepancies, and maintain data quality essential to campaign success. Financial responsibilities include processing payments, reviewing accounts receivable and payable, and maintaining budgetary control under AHA's funds handling protocols.
Additionally, the role provides critical support services by fostering communication with directors and volunteers, responding to inquiries, assisting with leadership meetings, preparing documentation, and working independently or in teams on various projects. The ideal candidate is organized, detail-oriented, and adept with technologies such as Microsoft Office Suite, Zoom, Microsoft Teams, and event management systems. They possess strong interpersonal skills, flexibility to adapt to changing priorities, and the ability to uphold the organization's mission and values at all times.
The American Heart Association offers a competitive hourly wage range of $26.30 to $29.50, commensurate with experience. Employees benefit from comprehensive medical, dental, vision, disability, and life insurance plans, a robust retirement program with employer matching, telemedicine access, employee wellness programs, and opportunities for professional development including tuition assistance and mentoring. Paid time off and holidays are generously provided to support work-life harmony. This role is an excellent chance to contribute to a nationally recognized nonprofit making a meaningful difference in public health while enjoying a supportive workplace culture that values diversity, innovation, and inclusion.
• Must have earned a high school diploma or equivalent
• at least three years of experience in administrative work, project coordination, and/or event management systems
• experience in event planning, organizing, consultation, and event management preferred
• proficient in web conferencing software such as Zoom and Microsoft Teams
• must have intermediate skills in PowerPoint, Word, and Excel
• ability to work in a team environment and interact with all levels of staff, volunteers, and the public
• diplomatic, self-motivated, resourceful, considerate, tactful
• willingness to work in an atmosphere requiring flexibility and change
• skilled in report preparation and proofreading
• access to reliable transportation at all times
• must pass a background check
• must be at least 18 years old
• ability to transport materials to and from meetings and events
• ability to and/or move large objects with assistance if needed
• periodic local travel up to 20%
• requires access to reliable transportation at all times
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