Event Planning Specialist - Sacramento, CA

Wolters Kluwer is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, governance, risk and compliance, and legal sectors. The company is committed to empowering professionals and helping them make critical decisions by providing expert insights, intelligence, and tools that streamline complex processes and improve productivity. With a long-standing reputation for innovation and excellence, Wolters Kluwer operates in numerous countries and serves a wide range of clients, including law firms, healthcare providers, financial institutions, and government agencies.

The Trade Show & Event Planning Specialist at Wolters Kluwer plays a vital role in supporting the company's event management team. This position involves working primarily under senior Event and Attendee Managers to assist in the planning, coordination, and execution of both internal company events and external client-facing events, including trade shows. The role requires a keen understanding of event planning principles and business practices, combined with the ability to manage logistical and administrative aspects efficiently.

This specialist is responsible for coordinating vendor onboarding, contract processing, payment coordination, on-site registration, and overall event logistics. They conduct research into venues and vendors, prepare detailed recommendations and summaries for internal review, and support amenities, off-site functions, and team-building activities. The role demands excellent organizational skills to manage multiple tasks and priorities while adapting to the dynamic needs of a fast-paced event environment.

Travel is a significant component of this position, requiring approximately 50% travel to support on-site event execution across various locations. The ideal candidate will have at least five years of experience in event planning or operations, proficiency with event management platforms such as Cvent, and strong communication skills. Attention to detail is critical, especially in managing registration data, attendee lists, hotel rooming lists, and budget tracking.

Compensation for the Trade Show & Event Planning Specialist role ranges from $57,400 to $98,350 USD annually, with eligibility for bonuses. Wolters Kluwer offers a competitive benefits package, including medical, dental, and vision plans, 401(k), FSA/HSA, commuter benefits, tuition assistance, vacation and sick time, and paid parental leave.

This role is essential for maintaining high standards in event execution, ensuring a consistent and positive attendee experience, and supporting the company's broader business objectives through meticulous operational support and coordination. Wolters Kluwer values diversity and inclusion, is an Equal Opportunity employer, and encourages applicants from all backgrounds to apply. Candidates should be prepared for a fair and genuine interview process without assistance from AI tools or external aids, emphasizing authenticity and individual capability.

minimum of 5 years of experience in event planning, event operations, or event coordination roles
proficiency with event management, registration, and budgeting tools
strong understanding of event operational workflows
excellent organizational and multitasking skills
effective communication abilities
attention to detail in managing logistics and financial tracking
willingness and ability to travel frequently for events
ability to work under moderate guidance and as part of a team
basic knowledge of budget tracking and reporting
familiarity with vendor onboarding and contract processing
ability to adapt to dynamic event environments
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