Event & Program Coordinator

Position Summary

The Event and Program Coordinator supports the planning and execution of events and community programs. This entry-level role assists with coordination, vendor communication, scheduling, and on-site coordination. The ideal candidate is organized, detail-oriented, and excited to help deliver engaging events and programs that support the organization’s mission.

Key Responsibilities

Event Support

Assist with planning and coordination of details for events from start to finish
Help create timelines, checklists, and run-of-show documents
Coordinate event logistics including vendors, rentals, and supplies
Assist with permits, applications, and required documentation
Support event setup, on-site coordination, and breakdown
Help manage event day needs and troubleshoot minor issues

Program Coordination

Assist in organizing recurring programs and community activities
Coordinate schedules, materials, and locations
Communicate with participants, partners, and vendors
Track attendance and collect feedback
Support implementation of new program ideas
Support and engage underserved populations

Administrative Support

Serve as the first point of contact administratively
Conduct administrative support tasks for organization’s departments
Maintain calendars and planning documents
Assist with budget tracking and expense documentation
Process invoices and vendor paperwork
Help compile post-event notes and reports
Maintain organized files for events and programs

Team & Communication

Serve as a friendly point of contact for stakeholders, vendors, and participants
Coordinate with team members on logistics and planning needs
Assist with volunteer coordination and communication
Support event promotion by providing information to marketing team

Qualifications

1–2 years of experience in events, hospitality, nonprofit work, or related field
Strong organizational and time management skills
Excellent communication and customer service skills
Ability to manage multiple tasks and deadlines
Detail-oriented with willingness to learn
Comfortable working both independently and as part of a team
Proficiency in Microsoft Office and Google Workspace
Proficiency in Social Media and Digital content creation

Preferred (Not Required)

Internship or volunteer experience with events or programs
Experience with community events or festivals
Experience working with volunteers
Basic budget tracking or administrative experience

Physical & Schedule Requirements

Ability to stand/walk for extended periods during events
Ability to lift up to 40 pounds
Willingness to work evenings and weekends as needed for events
Ability to work outdoors in varied weather conditions

What You will Gain

Hands-on experience in event and program coordination
Opportunity to work with community partners and vendors
Professional development in planning, logistics, and operations
Exposure to large-scale events and community programming

Pay: $16.00 - $18.00 per hour

Work Location: In person