Event Sales & Catering Coordinator

The Event Sales & Catering Coordinator is responsible for private event sales, catering sales, planning, coordination, and day-of event execution for on-site and off-site events, including assigned nonprofit, community, and specialty promotional events. Event Sales and Client ManagementManage private event and catering inquiries from first contact through bookingLead tours, discovery calls, tastings, and client meetingsBuild proposals, quotes, and event pricingPrepare contracts and support deposit follow-upMaintain active communication with clients throughout the planning processServe as the primary communication point for clients, coordinating internally with the appropriate divisions and communicating clear answers back to the clientHelp close business and maintain a healthy sales pipelineSupport business development through client follow-up, outreach to past clients and referral sources, and sales activity tied to private events, catering, nonprofit events, and specialty opportunitiesPlanning and Coordination Manage catering sales in addition to on-site private event salesBuild catering proposals and oversee catering client communicationCoordinate food counts, timing, delivery details, setup needs, and service expectations with kitchen leadershipHelp ensure off-site catering events are planned in a way that can be executed cleanly and professionallyDay-of Event Execution Experience in event sales, event coordination, catering sales, hospitality sales, or a related field preferredStrong communication and client service skillsStrong organization and follow-throughAbility to manage multiple projects, timelines, and priorities at onceAbility to stay calm and professional in fast-moving event environmentsComfortable working evenings, weekends, and event-driven schedulesExperience working with event planning documents, proposals, and client communication preferredPerformance Expectations HighWire Tucson is an Equal Opportunity Employer.