Event Specialist

Unit 9 - CSUEU - Technical Support Services 1Job Search Category/Discipline

Administrative 1Time Basis

Full Time 1Workplace Type (Exclude Inst Fac)

On-site (work in-person at business location) 1Senior Events Specialist

Job no: 563655
Work type: Staff
Location: Bakersfield
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE:Event Conference Planner III

UNION CODE:R09

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $5,079 - Step 4 $5,390

However, offer amount will be commensurate with candidate’s experience, education, skills, and training.CSU CLASSIFICATION SALARY RANGE: Step 1 $5,079 – Step 20 $7,399

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more See our benefits website for additional information.

POSITION PURPOSE: Within University Advancement, the Office of Events serves the CSU Bakersfield campus community as well as external organizations that host events at CSUB. This department acts as a resource in helping internal and external clients in planning and holding events on campus by working on the logistics of the event planning, execution, and billing. The Office of Events supports University Advancement by organizing donor events in conjunction with other departments under the division to recognize donors, alumni and constituents of the university and/or raise funds for CSUB and serves as the liaison between on-campus entities and external event clients, providing service for both parties.

Working interpedently under the general supervision of the Director of Events, the Senior Events Specialist plans and coordinates large and complex events and provides lead support for the Office of Events. The incumbent works closely with the Director of Events on all fundraising events, Presidential events, and major University events. The position applies advanced event-planning knowledge, project-management skills, and stakeholder judgment to coordinate event strategy, logistics, vendors, campus partners, and event-support staff. The position serves as a primary event resource for campus departments including University Advancement, the Office of the President, the CSUB Foundation, and external clients. The Senior Events Specialist collaborates with the Director of Events and other University officials on event procedures, planning practices, and operational improvements.

DUTIES & RESPONSIBILITIES:

Event Planning & Coordination

Plan and coordinate the logistics and operational requirements of large, complex, and high-profile University Advancement and University events in collaboration with the Director of Events and applicable campus partners.Develop event plans, timelines, site plans, floor plans, design concepts, mood boards, staffing plans, and other planning materials needed to organize and execute assigned events.Coordinate with graphic designers, Marketing and Communications, vendors, Facilities, University Police, Safety and Risk Management, and other service providers to confirm event requirements, materials, setup, safety needs, and operational timelines.Coordinate vendor logistics, monitor assigned event budgets and event components, and follow up on contract, service, delivery, setup, and payment requirements to support successful implementation.Serve as lead planner and/or day-of coordinator for assigned University Advancement events. Act as the primary point of contact for vendors, event-support staff, student employees, volunteers, and participating campus departments during planning and event execution.Independently manage key tasks and event components for major university events outside of UA events, coordinating event logistics and operational planning as needed.Provide lead direction to Event Specialist, student assistants, and volunteers by assigning work, explaining responsibilities, coordinating schedules, and monitoring completion of assigned tasks.Review the annual event calendar, identify competing or time-sensitive priorities, and adjust planning activities as events are added or priorities change,