Events Assistant, College of the Liberal Arts

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. For additional information on remote work at Penn State, see Notice to Out of State Applicants. The Events Assistant will work both independently and collaboratively, utilizing organizational and multi-tasking skills, to complete this position's responsibilities, which include but are not limited to: • The management and oversight of numerous events for the three departments and programs during the fall, spring, and summer semesters; this includes working with a diverse group of visitors and faculty to secure necessary visa paperwork, managing lodging and itineraries, and securing travel arrangements (which can include international travel) • Process all travel reimbursements for events and work with department management on the events' budgets • Interpret University policies to effectively work with outside vendors, vendor registration, secure the necessary contracts for space use, manage rooming lists, and coordinate itineraries for multiple days • Attend the start of conferences/events to ensure all arrangements are in place and to register attendees, ensure room is presentable, food has arrived, take photographs of the event, and assist with any IT needs for presentations • Design posters and banners for events and award ceremonies • Handle all social media posts and newsletters for all three units, working with department heads and faculty on content • Process honorariums as requested by faculty, which may include extensive and detailed communications with speakers, as well as the purchasing and finance teams • Review invoices for accuracy and address any discrepancies with vendors After training, the Event Assistant will also work with several social media outlets (e.g., Facebook, Instagram, X) and various software including Microsoft Office and Sway, Adobe Illustrated, and Canva. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive.