Events Assistant Coordinator

### Description

Job Title: Event Assistant Coordinator

Department: School of Medicine Alumni and Development

Position Summary

The Event Assistant Coordinator helps the Development and Alumni team at Case Western Reserve University with all parts of planning and running events. This role is for a student who wants to help behind the scenes and on-site to make sure every event is a success. You will help us find event supporters, talk to donors, and make sure our guests have a great experience.

Key Responsibilities

Special Projects for Events

Goal-Oriented Tasks: Work on various projects designed to improve and benefit our upcoming events.

Research: Look into new ideas, venues, or community partners that can help our events grow.

Planning Support: Assist with the early stages of project development to ensure every event has what it needs to succeed.

On-Site Event Support

Setup and Greeting: Help set up event spaces, staff the registration table, and greet guests as they arrive.

Event Logistics: Stay on-site during events to help with any needs and make sure everything runs smoothly.

Campus Errands: Carry out various errands across the CWRU campus to pick up or deliver event materials.

Gaining Event Supporters

Finding Donors: Reach out to local businesses and partners to find supporters and donors for event prizes.

Increasing Attendance: Help get more people to attend by sending friendly reminders and making follow-up calls.

Local Promotion: Help spread the word about events to the campus and the local community.

Saying Thank You: Help write thank-you notes and find simple ways to recognize the people who support our events.

Technical and Office Tasks

Office Technology: Use standard office software and tools to help organize event details and communications.

Flexible Work: Complete event prep tasks in the office or remotely depending on the project needs.

Pay: $15 per hour

### Qualifications

Desired Qualities

Reliability: Someone who will show up to the office and work on a regular basis.

Positive Attitude: A friendly, upbeat person who enjoys greeting and helping others.

Self-Starter: A proactive team member who is ready to jump in and get things done.

Bold Communicator: Comfortable and confident when reaching out to businesses to request donations.

Tech-Savvy: Able to use basic office tools and handle tasks both in-person and remotely.

Professional: Polite and well-spoken when representing the University to alumni and donors.

### Application Instructions

Letter of Interest and Resume

### Equal Employment Opportunity Statement

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

**Reasonable Accommodation Statement:**
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity by phone at 216.368.3066 or by email at [[email protected]](mailto:[email protected]). Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.