Events Associate

Full-Time (Hybrid) Enter attendee registration, sponsorship recognition, event pledges, gifts, and sponsorships in databaseIn close collaboration with the Events Production Specialist, correspond with sponsors and event attendeesFollow up with sponsors and attendees on sponsorship and attendee data gathering efforts.Import invitation and attended lists to database.Track and monitor event host committee fundraising efforts by maintaining database and distributing reportsSupport in the preparation of event logistic materials such as attendee and speaker bios, run of show, scripts, programs, sponsorship lists, and volunteer and staff assignmentsAttend and support all Development eventsMaintain and prepare inventory of event supplies, including packing and loading of supplies ahead of events, and organizing and cleaning up post eventSupport in event site setup and cleanupSupport the production of event collateral and materials such as nametags, seating charts, registration lists, and other day of event necessities, leveraging mail merges and database reportingSupport event production by collaborating with internal and external stakeholders to:Facilitate the timely vendor negotiation process between PPMM Legal and the vendor by being the liaison between the two using the Events Manager reviewed vendor contract.Following protocols to ensure timely vendor payments and to obtain Certificate of Insurance, per signed agreements.Support development of print and digital deliverablesAdhere to Safety & Security Team protocols to ensure event safetyCreate, review, and update event procedures in collaboration with Events and DevOps staff.Adhere to c4 and PAC event and protocols to ensure complianceWork with/supervises volunteers/interns as applicableTravel required within affiliate territory, with occasional out of territory travel needed.Complete event related credit card expense reports.Post non-event gifts during peak times and when backup is neededPerform other duties as assigned Ability to perform the duties described above. 1-4 years of experience in event production, development operations, fundraising, or nonprofit administration preferred. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and AsanaProficiency with Salesforce, or equivalent database or fundraising softwareAbility and willingness to travel