Events Coordinator

The Event Coordinator is responsible for planning and executing internal ticketed events, coordinating external private rentals, and providing the Events Manager with accurate event details, timelines, and logistical plans in a timely manner to ensure successful event execution. Facilitate advanced event walk-throughs and rehearsals.Serve as the point of contact on the day of events, overseeing logistics, including but not limited to: Lead and oversee event set up, ensuring cleanliness, preparedness, and safety, and that all event spaces are set per client request; Serve as a point of contact for hired security, Facilities, Exhibits, and other science center departments, including relaying pertinent event information and maintaining contact; Serve as the onsite representative for event vendors, facilitating load-in/load-out, and serve as the point of contact for their venue-related needs throughout the event; Assist the client in executing their vision and requirements, including but not limited to: AV connections, décor setup and needs, and guest satisfaction. Update Tripleseat data and financials as needed.Prepare the event closing report at event conclusion and submit it to Events Manager.Work with Events Manager to evaluate and address any event issues and provide suggestions for improvement.Send post-event thank you to event clients.Utilize reservation software, Blackbaud/Altru, for processing payments. This is intended to be a description of the general nature and level of work to be performed. This job description should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.

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