Overview
We are seeking a detailed, highly organized Events Planner Assistant to support the preparation and execution of an upcoming 4-day Conference. (October 6-9, 2026 in San Diego.) This role combiines digital marketing preparation with hands-on, on-site logistics, with a heavy focus on managing our Silent Auction.
Key Responsibilities
E-Mail Marketing & Prep
Create, schedule, and optimize event promotional emails using Constant Contact. Provide a sample.
Manage attendee email lists and segment audiences for targeted event updates.
Assist with pre-event administrative tasks and material preparation.
Manage on-site logistics during events, ensuring guest services run smoothly and addressing any issues promptly.
Silent Auction Management
Source, collect, and track all donated silent auction items prior to the event.
Coordinate item descriptions, donor recognition, and bidding sheets.
Oversee full on-site execution, including setup, monitoring, closing, and item distribution.
Experience
Prior experience in event planning or hospitality industry roles is highly desirable
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for planning documentation, and Constant Contact (non-negotiable).
Excellent communication skills with a focus on customer service and client satisfaction
Proven organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
Experience in event marketing or upselling additional services is a plus
Pay: $36.00 - $40.00 per hour
Work Location: Hybrid remote in San Diego, CA
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