Law firm Events Specialist

Are you an events specialist?   Do you have law firm experience?     Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new opportunity!    One of our favorite law firm clients is looking for an Events Specialist to plan and execute in-person and virtual events, including client receptions, dinners, CLE seminars, conferences, webinars, and partner and practice group retreats. You will manage events from planning through post-event follow-up, working closely with attorneys, marketing colleagues, internal service teams, and vendors.   This position is based in DC and you would work on a hybrid schedule.  In this role, you would report to the Director of Special Events and the Senior Manager, Special Events.
 
Key Responsibilities

* Lead event planning and execution, including venue selection, vendor coordination, contract negotiations, catering, and on-site logistics.
* Manage invitations and announcements through Vuture and coordinate event-related website and social media postings.
* Prepare event proposals, manage budgets, track expenses, and process invoices.
* Coordinate event materials, including speaker biographies, name badges, signage, and promotional items.
* Partner with attorneys, Conference Services, and marketing colleagues to deliver well-organized events and exceptional client service.
* Work with the Market Intelligence and CRM teams to develop targeted invitation lists.
* Track attendance, coordinate follow-up, and report on event outcomes.
* Evaluate sponsorships, speaking opportunities, and third-party conferences.
* Support outside organizations hosting events in the firm's offices.

Qualifications

* A bachelor's degree; marketing, business, communications, event management, or hospitality preferred.
* Five years of event planning experience, preferably in a law firm or professional services environment.
* Experience with Vuture, DealCloud, Zoom, and Cvent.
* Proficiency in Microsoft Word, Excel, PowerPoint, databases, and Adobe graphic and design applications.
* Strong communication skills and the ability to build relationships with colleagues, clients, and vendors.
* Excellent organization, attention to detail, and the ability to manage multiple events, deadlines, and budgets.
* Initiative, flexibility, and the ability to work independently and collaboratively.
* Occasional early mornings, evenings, weekends, and travel are required to support events.

To apply, you must submit a cover letter and your resume.   Solid compensation ($87 - $115K, depending upon experience) plus a potential discretionary annual bonus.   Great benefits including health insurance.   Apply online or register with us at www.r-wgroup.com.