Manager, Event Production

Be responsible for reserving spaces in the Library through the Library’s internal system Complete set-up memos for each event and provide them to the facilities staff within the requested time frame In coordination with Free Library staff members, ensure the design, set-up, and breakdown of the Montgomery Auditorium and other Library spaces before and during lectures Facilitate book signings Coordinate planning and logistical needs with various departments of the Free Library (including but not limited to facilities, A/V, security, custodial) in support of event logistics and planning on an as-needed basis Manage night of volunteers Introduce events and Moderate Q&A’s as necessary Develop “Roles and Responsibilities” documents for all speaker series and community programming events In collaboration with external strategic partners, manage 1-3 special events annually Support the Community Engagement and Public Programs team in a variety of program planning and program management tasks Draft and send reminder emails for all events to event registrants Monitor general inboxes, responding to and forwarding emails as appropriate Answer and return phone calls from patrons with questions about events, ticket sales, and general programming matters Facilitate and organize scheduling volunteers for Author Events and occasionally One Book, One Philadelphia events. Assist in patron management during all stages of event production Manage and assist authors during events Introduce and/or moderate events as assigned Set up and cleanup of library spaces before and after events Ensure positive audience experiences for all patrons, attendees and signing line participants Work with FLP staff to ensure the smooth running of all speaker events and community programming that takes place onsite As a nonprofit organization, all staff are expected to actively engage in fundraising efforts organized or attended by staff, and to promote the organization's mission and values in and outside the organization. Experience in project management Proficiency in Microsoft Office Suite and office database systems Proficiency in video editing Experience using social media and other platforms to promote events and programs Proficiency with Microsoft Office Applications, including Word, Excel, PowerPoint and Outlook, video editing software as well as social media and basic HTML familiarity required.