Manager, Events

Greenheart Exchange is seeking an individual with previous event planning and project managing experience as an Event Coordinator. Greenheart encompasses Greenheart Exchange (in-bound exchange programs for students, intern/trainees, and teachers coming to the USA) and Greenheart Travel (outbound exchange programs for adults and teens). Some things you’ll do as Manager, Events: • Manage the planning of Greenheart’s large-scale events and important meetings • Act as Project Manager for said events through committee-like teams from various departments • Work with event management locations and companies (as applicable) to create request for proposal (RFP), analyze proposals, work through the contracting process, then plan event details • Work with a travel management company to create travel perimeters and manage travel bookings, both domestic and international • Create event budgets and track expenditures • Keep the relevant stakeholders aware of progress • Anticipate risk and scope creep for events, and mitigate • Create post-event reports, which includes points for improvement, as well as submitting expense reports • Continuously assess event planning processes, identify areas for improvement, and thoroughly document procedures to enhance efficiency and achieve success. • Experience in Project Management: Due to the nature of Greenheart’s planning structure, we will require someone with some experience in project management. This will require the candidate to be highly adaptable, flexible, and capable of working in diverse, cross-cultural teams, contributing to a collaborative and dynamic work environment.