Meeting and Events Project Coordinator - SF

This role is highly collaborative and partners with team members, external vendors, and cross-functional business partners across the organization. This role is responsible for handling event logistics, coordinating vendors, maintaining project timelines, and coordinate with all internal departments. • Coordinate meeting logistics including room setups, catering, A/V, transportation, and accommodations. Event Technology & Reporting • Use event management tools and platforms to support project management • Assist in compiling event recaps. • Help maintain the meetings and events calendar and shared team documents Who You Are • 3+ years of experience coordinating corporate meetings and events, including vendor sourcing, logistics, and on-site execution • Experience coordinating, hotel room blocks, rooming lists, and ground transportation, • Skilled in vendor coordination, including sourcing quotes, confirming services, and managing deliveries and timelines • Experience partnering cross-functionally with internal teams including Technology, Facilities, Travel, Security, Catering, and Concierge • Demonstrated ability to track budgets, process invoices, reconcile expenses, and maintain organized contract and payment records • Highly organized with exceptional attention to detail and the ability to manage multiple events and priorities simultaneously • Strong written and verbal communication skills with a customer-service-oriented approach • Proficient in event technology tools, post-event reporting, surveys, and shared documentation platforms • Knowledge of SocialTables and Eved payment platform a plus • Willingness to travel and support events on-site as needed • Able to lift 40lbs