Meeting Event Coordinator

We are seeking a highly organized and detail-oriented Meeting & Events Coordinator to support the planning and execution of internal and external meetings, conferences, board meetings, and special events. This role will manage all aspects of event logistics, vendor coordination, budgeting, and onsite event support to ensure seamless and successful experiences for attendees and stakeholders.

Key Responsibilities

Coordinate all logistical arrangements for meetings, conferences, and special events from planning through completion.Research and recommend venues, negotiate contracts, and secure meeting space accommodations.Manage event registrations, attendee communications, room blocks, and housing arrangements.Coordinate meeting room setups, catering, audiovisual services, transportation, and entertainment activities.Partner with internal stakeholders and external vendors to ensure event objectives are met within budget and timeline requirements.Track event budgets, review and process invoices, reconcile expenses, and ensure accurate billing.Provide onsite support during meetings and events, addressing operational needs and troubleshooting issues as they arise.Assist with planning and execution of board meetings, leadership gatherings, and social events.Maintain event documentation, schedules, and reporting.Provide general administrative support to the department, including scheduling, correspondence, and special projects.

Qualifications

Bachelor's degree or equivalent combination of education and experience preferred.2+ years of experience in meeting planning, event coordination, hospitality, or a related field.Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.Experience negotiating vendor contracts and managing event budgets.Excellent verbal and written communication skills.Proficiency with Microsoft Office Suite and event management software.Ability to travel occasionally and provide onsite event support when required.Strong attention to detail and commitment to delivering exceptional service.

What We Offer

Competitive compensation and benefits package.Opportunities for professional development and career growth.Collaborative and team-oriented work environment.The chance to play a key role in delivering engaging and impactful events.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance