Meeting & Events Planning Coordinator/Sourcing

The Sourcing Group handles all aspects of venue sourcing and contracting, domestically and internationally, for US & EMEA IPG companies... The Sourcing Coordinator will efficiently and pro-actively manage all aspects of administration in addition to billings, reconciliation and budget assistance. With a confident approach and positive outlook, the sourcing coordinator helps the sourcing team to deliver outstanding results and exceptional client service. • Monthly billing to include full reconciliation of meeting cards and projects • Tracking and handling of acquiring commission payment and requests from hotel partners for all commissionable groups programs • Monthly reporting including but not limited to outstanding commissions, savings, etc. and quality control to maintain accuracy of data reports • Assist Sourcing Managers with input of budgets on project actuals, on an on-going basis • Organization and record keeping of physical and electronic group program files • Support venue research on projects with and on behalf of the sourcing managers • Assists monthly with reporting on non-compliant credit card charges on individual corporate cards • Management of Global Sales Office contact list including management of venue database • Actively expand knowledge of venues in support of program