Meeting & Events Sr Planner - New York, NY

Events Sr Planner - New York, NYThe Meeting &Events Senior Planner will lead successful execution of events as the primary point of contact for clients and primary communicator of event details to the meeting and events operations team.In this role you would be responsible for guiding event clients through the full scope of the planning process, including furniture and equipment configurations, audio-visual requirements, food & beverage service, transportation, and other event attendee services.The Meeting &Events Planner will manage the master events calendar, confirm event requirements, and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.What You Will DoServe as primary point of contact for high profile and/or large engagements. Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar.Responsible for pre-event planning, greeting event hosts upon arrival, introducing service delivery teams to client, answering questions, ensure understanding of details of event between host and service delivery team and post event reporting and reconciliation.This includes but is not limited to: sourcing/selecting/recommending vendors for catering, decor, entertainment, giveaways, etc., supporting event communication and marketing plan, problem-solving issues that arise, welcoming guests, directing event set-up, communicating with staff, organizing vendors, supporting attendee/speaker requests, and managing tear-down.Manages each event as a project from planning through execution. Participates and/or leads planning calls, representing the site, and ensuring all event aspects are in accordance with building safety and security regulations.Coordinates with internal partners as well as with outside vendors and event professionals to manage to client expectations on time and with high quality. Creates and distributes banquet event orders to vendors and internal and external stakeholders defining event specifics including a timeline and floorplans for set-up, event flow, and event strike details.Key contact for the event in ensuring seamless event delivery by the Meeting &Events operations team. Check in with the team and client on the day of the event to ensure thorough communication; responsible for on-site logistics including managing vendors ensuring a certificate of insurance is on file, load in and set up is on time and in adherence to building/site policies and is a point of escalation should an issue arise.Captures post-event reporting and reconciliation and suggests recommendations for continuous improvement and cost / process efficiencies.Supports and provides informal guidance to junior members of the team.May support with budget creation for events and accountable for budget adherence and related activities such as requesting and reviewing invoices in a timely manner.Performs other duties as assigned.What You'll Need:Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.High School Diploma or GED and a minimum of 3 years of relevant experience and/or training.Experience in corporate or conference center management preferred.Comfortable meeting and engaging with new people.Warm and engaging demeanor.