Monona Terrace Community and Convention Center is a premier event facility located in the heart of Madison, Wisconsin, on the picturesque shore of Lake Monona. This iconic Frank Lloyd Wright-designed building is a cornerstone of the local community, drawing nearly half a million visitors annually. It serves as a hub for a diverse array of gatherings including conventions, conferences, consumer shows, public dances, and meetings that cater to local, regional, state, and international audiences. With its stunning multi-level structure, the center features over 85,000 square feet of interior function space, including a 40,000 square-foot exhibit hall, a 14,000 square-foot ballroom, a 315-seat lecture hall, and 20 additional meeting rooms totaling 28,000 square feet. The roof boasts 68,000 square feet of gardens, adding an unparalleled outdoor venue option.
Monona Terrace is not only a vital economic and cultural asset to Madison but also partners with the attached Hilton Madison Monona Terrace hotel, offering convenience and comprehensive services to event attendees. Employees of Monona Terrace may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program, underscoring the organization's commitment to supporting its workforce.
The Event Coordinator position at Monona Terrace is a critical role responsible for the comprehensive planning, organization, and execution of events within the facility. Reporting directly to the Event Services Manager, the coordinator will take charge of coordinating all phases of assigned events—from initial client meetings and advance planning, through day-of-event management, and post-event evaluation. This role demands exceptional organizational skills, the ability to oversee multiple tasks simultaneously, and strong leadership capabilities to ensure the smooth collaboration of Monona Terrace staff and external vendors alike.
Utilizing event management and CAD (computer-aided drafting) software, the Event Coordinator prepares and adjusts detailed event orders and room diagrams while maintaining meticulous records of all event-related communications and updates. The position requires someone who is adaptable, detail-oriented, and capable of maintaining a high level of professionalism and customer service. The role involves irregular hours, including evenings, weekends, and holidays, with eligibility for overtime pay for hours worked beyond 38.75 hours per week.
Monona Terrace deeply values diversity, equity, inclusion, and belonging, actively encouraging applications from Black, Indigenous, people of color, women, trans, nonbinary individuals, and people with disabilities. The organization appreciates the diverse perspectives and skills that come from different educational backgrounds and professional experiences and encourages candidates to apply even if they do not meet every listed qualification. This is a unique opportunity to be part of a vibrant team contributing to the success of a celebrated community landmark and delivering exceptional events that bring people together to share, learn, and connect.
Ability to meet the transportation needs of the position
Ability to lift, reach, bend, sit and/or stand for long hours
Ability to walk continuously for long periods
Ability to lift up to 20 pounds on occasion
Demonstrated ability to effectively work with multicultural communities
Must be able to work an irregular schedule including evenings, weekends and holidays
Must be able to work overtime hours as required
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