Office Admin - Event Planning Team, 1 Year Experience (53235)

Administrative Assistant
$24-25hr
Center for Veterans Issues
Status: 8am-5pm M-F
Shift: 1st Shift, Temp-Hire
Make a Difference Every Day

The Center for Veterans Issues is seeking a compassionate, organized, and detail-oriented Administrative Assistant to support our Grant and Per Diem (GPD) Housing Program serving homeless veterans. In this critical role, you will provide administrative support to the Director of Transitional Housing Programs while helping ensure program operations, reporting, and services are delivered efficiently and effectively.

If you are passionate about supporting those who have served our country and thrive in a fast-paced environment, we'd love to hear from you.

What You'll Do
Administrative Support

Manage calendars, schedules, and appointments

Prepare correspondence, reports, and meeting materials

Answer and direct phone calls, emails, and inquiries

Coordinate meetings and maintain administrative records

Grant & Compliance Support

Assist with grant applications, reports, and documentation

Maintain accurate files related to VA and grant compliance

Track reporting deadlines and ensure timely submissions

Support audit preparation and compliance activities

Data & Reporting

Enter, track, and maintain program data

Assist with monthly, quarterly, and annual reporting

Maintain confidential veteran participant records

Support program performance tracking and outcome measurement

Program Operations

Coordinate communication between staff, veterans, and community partners

Organize staff meetings, training sessions, and veteran events

Assist with purchasing, invoice tracking, and budget documentation

Provide general office support and administrative assistance

Qualifications
Required

Associate degree or equivalent combination of education and experience

Three to five years of administrative support experience

Strong Microsoft Office skills

Excellent organizational and time-management abilities

Strong written and verbal communication skills

Ability to maintain confidentiality and handle sensitive information

Ability to pass a criminal background check related to the position

Preferred

Experience supporting grant-funded programs

Experience with compliance documentation and reporting

Project coordination experience

Experience working with diverse populations or nonprofit organizations

What We're Looking For

Exceptional attention to detail

Strong multitasking and prioritization skills

Positive, professional, and service-oriented attitude

Ability to work independently and collaboratively

Commitment to integrity, respect, and service to veterans

Work Environment

This position is based in a group living and office environment serving veterans. Work is primarily sedentary and office-based, with occasional standing, walking, and light lifting up to 15 pounds. Local travel may be required on a limited basis.

Why Join CVI?

At the Center for Veterans Issues, you'll have the opportunity to make a meaningful impact in the lives of veterans every day. Join a mission-driven organization dedicated to helping veterans achieve stability, independence, and success.

Apply today and help us support those who served.

Pay Details: $24.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.