Office Manager and Events Support

Overview

Office Manager & Events Support- Hybrid

FullBloom Headquarters at The Philadelphia Navy Yard

FullBloom is seeking a highly organized, proactive, and service-oriented Office Manager to support our headquarters at the Philadelphia Navy Yard. This role serves as the central hub of office operations—ensuring a productive, efficient, and welcoming work environment while supporting internal teams, leadership, and cross-functional initiatives. Additionally, this role supports event planning both at the office and other off-site locations.

The Office Manager will oversee daily office operations, vendor relationships, facilities coordination, and administrative processes, while also playing a key role in events, communications, and special projects.

Responsibilities

Responsibilities

Office Operations & Resource Management

Oversee office supply procurement, inventory management, and equipment maintenanceManage vendor relationships, service agreements, and billing processesServe as primary liaison with building management (Ensemble) for maintenance, HVAC, and facility needsCoordinate office-related service providers (e.g., shredding, electrical, printing)Financial & Administrative Support

Manage incoming physical payments, including logging, tracking, and shipment to lockboxSupport departmental budget tracking, invoice processing, and expense reportingReconcile expenses across systems (e.g., AMEX, internal platforms)Facilities, Security & Technology Coordination

Administer employee badge access (Kastle system), including onboarding/offboarding accessMonitor and respond to security alerts and access logs as neededPartner with IT to coordinate technology support for meetings and maintain conference room systemsServe as liaison for office technology, including Zoom systems and phone/voicemail managementCommunication & Coordination

Act as a central point of contact for internal staff, vendors, and external partnersManage incoming mail, including distribution of sensitive and confidential materialsEnsure timely and clear communication across stakeholdersMeetings & Events Management

Coordinate onsite meetings, including room setup, catering, and logisticsSupport offsite events, including venue sourcing, contracts, and vendor coordinationPartner with internal teams to support national and regional meetings (Catapult, SESI, Little Leaves)Manage registration, materials, and logistics for conferences and eventsOversee promotional inventory and distribution of materialsSpecial Projects & Team Support

Support cross-functional projects, including printing, assembly, and distribution of materialsProvide backup support to executive administration as neededAssist with large-scale internal initiatives and operational projects
Qualifications

Qualifications

3–5+ years of experience in office management, facilities coordination, or administrative operationsStrong organizational skills with the ability to manage multiple prioritiesExperience managing vendors, budgets, and office operationsExcellent communication and interpersonal skillsProficiency with Microsoft Office and general business systemsAbility to handle confidential information with discretionExperience with event planning or coordination is a plusKey Competencies

Problem-solving and proactive executionAttention to detail and operational excellenceAdherence to confidentialityStrong customer service mindsetAbility to work independently and collaborativelyAdaptability in a fast-paced environment
Posted Salary Range

Starting from USD $65,000.00/Yr.
Physical Requirements

Work Environment

Full-time role with 20 hours/week on-site, based at FullBloom’s headquarters in the Philadelphia Navy YardOccasional support for early morning or after-hours events or urgent facility needs