Part-Time Private Event Coordinator

About Narragansett Brewing Co.

Born in 1890, Narragansett is the 20th largest craft brewer among 10,000+ breweries in the U.S. and the largest in Southern New England. In June 2021, we opened our Providence waterfront brewery and taproom to innovate new beer styles and create a dynamic gathering place for our fans.

Since our return in 2005, Narragansett has been deeply rooted in the community and regularly engages with over a quarter-million fans across social platforms and in-person experiences. We are builders of culture, creators of experiences, and champions of New England pride.

Position Overview
Narragansett Brewing Company is seeking a part-time Private Event Coordinator to support the planning, communication, and execution of private events at our Providence waterfront taproom. This role is central to making sure every private event runs smoothly — from the details we hand off to our staff, to the experience our guests walk away with.
This is a communication-first, execution-driven role focused on:

Coordinating private event logistics and maintaining clear, proactive communication with internal teams
Translating event details into organized, easy-to-follow briefings for taproom and management staff
Supporting the on-site execution of private events
Ensuring a seamless, guest-focused experience from setup to close

The ideal candidate is organized, proactive, and comfortable keeping multiple moving pieces in sync — someone who takes pride in the details and knows that great events start with great communication.
Key Responsibilities
Event Communication & Staff Handoffs

Manage Private Event leads
Handle all Private Event planning and communication with Private Event customers
Prepare and distribute clear, organized event briefs for taproom staff and management in advance of each private event
Communicate event timelines, guest counts, special requests, setup needs, and operational requirements to relevant team members
Maintain a running private event calendar and ensure all stakeholders are informed of upcoming bookings
Serve as the internal point of contact for event-related questions leading up to and during execution
Follow up after events to confirm any open items are resolved and notes are documented

Event Execution & On-Site Support

Assist with the on-site setup and execution of private events
Ensure the venue, signage, and guest experience elements are in place and aligned with event plans
Support the day-of run-of-show and coordinate with staff to keep events on schedule
Identify and resolve issues quickly, escalating to management when needed
Maintain high standards for hospitality, ambiance, and brand consistency throughout each event

Logistics & Coordination

Organize and track private event details including setup logistics, vendor coordination, and equipment needs
Respond to inbound private event inquiries in a timely and professional manner and route them to the appropriate team member
Assist with post-event recaps and documentation to support continuous improvement
Coordinate with taproom and management teams to ensure events are properly resourced and communicated

Qualifications

Highly organized with strong attention to detail and the ability to manage multiple events simultaneously
Clear, proactive communicator — written and verbal — with experience briefing or coordinating with teams
Comfortable working in a fast-paced hospitality or events environment
Reliable and self-directed; able to take ownership of tasks without heavy oversight
Professional presence and a genuine passion for hospitality and community

Requirements

1+ year of experience in private event coordination, hospitality, or a related field preferred
FOH or taproom experience a plus
Experience with TripleSeat or similar event management software a plus
Flexible availability including nights and weekends
Ability to represent Narragansett Brewing Company with energy and professionalism

Education

High school diploma or equivalent required
Relevant college coursework or degree preferred

Compensation & Details
$26.00/hour | Part-Time | 15–25 Hours Per Week
Work Location
271 Tockwotton St, Providence, RI
Pay: $24.00 - $26.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits

Flexible schedule

Work Location: Hybrid remote in Providence, RI 02903