Program and Event Coordinator

The mission of the 500 Festival is to produce life-enriching events and programs while celebrating the spirit and legacy of the Indianapolis 500® and fostering a positive impact on the city of Indianapolis and the state of Indiana. Working within a collaborative environment, the Program and Event Coordinator will work with team members to ensure the highest level of planning, implementation, and execution related to the events and programs. Responsibilities Provide day-to-day management and event operations for the KidsFit Program, including but not limited to: Collaborate with the Marketing team to develop communication timelines, program newsletters, and printed materials for program participants Manage registration solicitation and tracking of information throughout all registration processes Practice consistent and proactive engagement with enrolled schools and teachers to ensure a positive program experience Develop and distribute curriculum pieces to participating schools and collaborate with the Program and Event Senior Manager to implement programmatic updates Coordinate recruitment efforts, registration processes, and all communication with schools for the KidsFit Final 5K and Mobile Runs. Manage registration solicitation and school selection process for all trip dates Manage all pre-trip communications with coordinating teachers and vendors Collaborate with the Volunteer Coordinator to ensure that all volunteer needs are met for all trip dates Provide day-to-day management and event operations for the Indy Mini Post Race Party, including but not limited to: Oversee all aspects of the Indy Mini Post Race Party, including site layout, setup and teardown, event timelines, logistics, budgets, vendors, and city partners. Collaborate with the VP of Operations to facilitate Mini-Marathon Committee meetings and establish relationships with key committee members Oversee the Course Entertainment Program for all 500 Festival running events and Spirit Squad Competition for the Mini-Marathon Provide day-to-day management of the event operations of the Rookie Run, including but not limited to: Collaborate with the Marketing and Registration teams to develop promotional timelines, participant materials, registration timelines, and event design needs.