Remote Administrative Assistant/Project Coordinator Internship

Role Summary

The Administrative Assistant Intern will provide day-to-day operational and program support to keep PBB running smoothly. This is an excellent opportunity to learn nonprofit operations, youth program administration, and stakeholder communications in a mission‑driven environment. You’ll work closely with PBB leadership and receive guidance, structured check‑ins, and real‑world project experience aligned with your learning goals.

---
Key Responsibilities

* Scheduling & Calendars:
Coordinate meetings, maintain shared calendars, and prepare agendas and notes.

* Email & Communications:
Draft professional correspondence, triage the info inbox, and track follow‑ups.

* Data & Records:
Maintain contact lists, organize files, and support light reporting.

* Program Logistics:
Assist with sign‑ups, forms, attendance tracking, and resource distribution for IGNITE sessions.

* Event Support (virtual-first):
Prepare Zoom links, slides/handouts, run-of-show docs, and post‑event summaries.

* Stakeholder Support:
Help coordinate Parent Advisory Committee touchpoints and partner/speaker outreach.

* Documentation:
Create and update SOPs, checklists, and templates to improve team efficiency.

* Special Projects:
Research vendors, compile lists, and assist with grant/admin tasks as assigned.

---
Ideal Qualifications

* Strong written and verbal communication; professional email etiquette.
* Highly organized, detail‑oriented, and proactive with follow‑through.
* Ability to handle sensitive youth/family information with discretion.
* Cultural humility and a demonstrated commitment to equity and youth development.
* Ability to work independently in a remote environment and ask clarifying questions when needed.

---
Nice to Have but not required:
* Basic familiarity with Canva or similar
* Prior experience in nonprofits ,education, or youth programs.

---
Time Commitment & Supervision

* Hours:
8–15 hours/week, scheduled around your availability (some tasks may need coverage during East Coast business hours).

* Meetings:
Weekly 15-30 minute check‑in with supervisor and additional touchpoints as projects require.

---
What You’ll Gain

* Hands‑on experience in nonprofit operations and youth program administration.
* Mentorship, resume‑building projects, and professional references upon strong performance.
* Exposure to multi‑industry partners, guest speakers, and community stakeholders.
* Practical skills in calendaring, CRM hygiene, stakeholder communications, and event logistics.

---
Academic Credit & Compensation

This is an **unpaid** educational internship. Academic credit may be arranged in coordination with your institution. The internship is structured to prioritize your learning, consistent with the U.S. Department of Labor’s primary beneficiary framework for internships.

---
Location & Technology

* Remote; reliable internet and a computer capable of video conferencing are required.

---
Safeguarding & Background Check

Because PBB serves youth, interns may be asked to complete a background check prior to certain program activities. PBB maintains a youth‑safe, harassment‑free environment for all staff, interns, volunteers, and participants.

---
Equal Opportunity Statement

PBB is an equal opportunity organization. We celebrate diversity and are committed to creating an inclusive environment for all interns, staff, partners, youth, and families.

---
How to Apply

* Please submit the following resumes to:
[email protected]

* Subject line “Admin Assistant Intern – Your Name”:

1. Resume (PDF)
2. Brief note (250 words) on why you’re interested and how this internship aligns with your goals
3. Your general availability (days/times, time zone), desired start date, and whether you seek academic credit