Senior Event Coordinator

Clutch is looking for an experienced Senior Event Coordinator for a premier experiential design and event production agency. Based in New York, this role will support high-profile event producers on large-scale builds while independently spearheading smaller experiential projects. Project & Event Management: Independently execute end-to-end management for small-scale events (budgets up to $200K) while offering high-level support to Producers on major installations.Cross-Departmental Coordination: Serve as a central point of contact between Design, Scenic, and Production Management teams to keep event builds seamlessly aligned.Budgeting & Financial Tracking: Formulate and monitor event budgets; participate in quarterly financial reviews with leadership to evaluate profitability, track spend, and minimize financial risk.Vendor & Asset Sourcing: Research venues and partners, negotiate vendor contracts, order décor, props, and gear, and maintain detailed pull lists for on-site execution.Production Logistics & Assets: Draft key operational documents including client presentation decks, production schedules, run-of-shows, and contact sheets.Travel & On-Site Operations: Coordinate travel, lodging, and transport with travel partners; manage materials for production huddles; and serve as critical hands-on support during on-site activations.Cross-Office Collaboration: Maintain fluid, professional communication with internal West Coast team members, external partners, and clients. Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired.

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