Senior Event Planner

Key Responsibilities • This position directly oversees the planning and preparation for SJSU Commencement ceremonies (Fall and Spring), which includes all details related to organizing and executing Commencement • Working with University Procurement and the department Administrative Assistant on contracts, invoices, and reconciliation of payments • Under the guidance and supervision of the Director of Special Events, plans campus-wide events such as Fall Address, State of the University, Town Hall Meetings, Conferences, and one-time campus- wide ceremonies • Manage, coordinate, and provide direction to programs and events affiliated with departments and offices • Develop, prepare, and direct operational and logistical items, including event plans, scripts, run of shows, venue and staging diagrams • Problem-solve and make decisions in advance and on-site for events based on circumstances, audience, volunteers, and facilities • Working with University Marketing and Communications, lead the collection and publication of printed and website content for events for Commencement and other assigned special events • Act as the office liaison in working with various University departments in the scheduling of Convocations • Manage and staff events as assigned by the Director of Special Events. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The standard background check includes: criminal check, employment and education verification. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).