Special Events Coordinator/Programs Associate

One year contract to perm. $25.00 Per Hour. Programs Associate will work with programs staff to assist with all upcoming events and programs as follows: ● Assist program staff with the coordination, administration, and logistics for all events ● Assist with research and community outreach to distribute event information, support program mission and efforts, and answer any general questions; ● Manage virtual event production on Zoom® platform including: creating invitations, managing speaker coordination, coordinating and providing technical support for practice sessions, and technical support for events including managing attendees and monitoring chat functions; ● Event administrative work including project management, managing RSVPs, program communications with internal and external stakeholders, updating invitations and run-of-show, collecting panelist bios and social media handles, volunteer coordination, material distribution, and any other day-of duties; ● Assist various program directors with festival sponsorship deliverables, post event reporting including capturing social media posts, and tracking community partnerships; ● Assist with maintaining a working relationship with vendors and venues including physical event production companies ● Assist with staffing during events and handling talent; ● Collect partner/event assets to share with marketing and social teams; ● Update or create partner contact database as needed; ● Collect and track event invoices and receipts in a timely manner, and create comprehensive budget documents; ● Maintain a working knowledge of programs and events; ● and, perform other related duties assigned by Department staff as necessary.