Special Events Coordinator

Position: Special Events Coordinator Department: Venue Operations Reporting Relationship: Reports to the Manager, Venue Sales & Programming Status: Full-Time (Non-Exempt) Primary Responsibilities • Assist with the coordination of non-game day private and internal events to include: • Serve as Manager on Duty for assigned events • Schedule and execute client site visits • Create and update floor plans for private events • Create and update cost estimates for private events, promptly communicating any changes to the client • Plan event logistics for assigned events to include staffing, room setup, cleaning and other needs identified by each unique event • Create Event Orders in TSE’s calendar software (Momentus Elite), and promptly communicate all needs and changes to internal staff • Ensure venue readiness including cleanliness, furniture, equipment, gate set up and crowd control measures are in place • Work with Guest Experience Manager to ensure adequate staffing • Collaborate closely with Venue Programming team on any changes or additions to requested event spaces, timing, and needs • Communicate and enforce stadium facility rules, regulations, policies, and procedures for event space usage • Create weekly reports and disperse Event Orders to internal departments • Conduct or attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned • Work with other stadium departments to identify specific needs related to internal events • Support the Manager, Venues Sales & Programming with calendar management as needed • Special projects as assigned by the Manager, Venues Sales & Programming • Actively participate in major stadium events as needed, including setup, execution, and breakdown • Additional related duties as assigned Minimum Qualifications • Bachelor’s degree required • 3-5 years of full-time event operation and/or customer service experience • Must have a valid US Driver’s license • Must pass pre-employment screenings • Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed Preferred Qualifications • Proficient in Microsoft Office, Momentus Elite, and Social Tables • Experience in an events position in an arena or stadium with knowledge of executing private events • Bachelor’s degree in Event Management, Hospitality Management, Marketing, Sport Management, Sales, or related field Physical Requirements • Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time • Standing for extended periods of time • Sitting and working at desk on a computer • Walking through the stadium which may include stairs • Ability to work in outdoor stadium environments which may include inclement weather